EXSC Swim Team
2014 Timely Swim Team Information PDF Print E-mail

EXSC 2014 – Timely Information

Team Size: Due to facility limitations, parking limitations, and Swim Meet length, the EXSC swim team will be limited to 200 swimmers. Registrations will be taken until 200 swimmers have enrolled and then a wait list will be generated. Register early to ensure your spot!

Participation Guidelines: EXSC is a Swim Team. Attendance at practice is recommended but not required. Because this is a team activity, we ask that each swimmer participate in at least two meets as a swimmer or as a sideline supporter for their teammates. Parents are asked to volunteer at all meets their swimmer participates in. Please plan on it.

Team FEES: Exchange - $90/swimmer / Sunset Creek - $135/swimmer




DROP DEADLINE: There is a free trial period for swim team. You must register your swimmer prior to participation. It is the responsibility of the Parent to notify Head Parent Representative Celeste Cantrell in person or by email that your child intends to drop on or before May 31st in order to get your swim team fee returned.
Mock Swim Meet: This will be held on Thursday evening May 29th starting at 5pm. The swimmers will compete in one individual event and a relay. This event provides a practice meet for the swimmers and is an opportunity for parents to train for meet volunteer positions. Hot Dog/Veggie Dog dinner will be provided following. This is a short and sweet way to begin the swim season.

COACHES : We are accepting applications for coaching positions.


Regular practices will be held 5-6 days a week, twice daily M-F when school gets out. From May 19th –June 13th only PM practices will be held. The first PM practice will start on Monday, May 19th. The first Saturday practice will be on May 24th. Morning practices begin June 16th. The practice schedule is as follows.

Weekday (M-F) A.M. & Saturday Practice: 8:30 a.m. - 9:00 a.m. 6 and under
8:30 a.m. - 9:15 a.m. 10 and under
9:00 a.m. - 10:00 a.m. 11 and up
Weekday (M-F) P.M. Practice: 5:00 p.m. – 5:30 p.m. 6 and under
5:00 p.m. - 6:00 p.m. 10 and under
5:50 p.m. - 7:00 p.m. 11 and up
*From May 19th – June 13th, the seniors (13 & older) will have an additional half hour of practice and will end at 7:30 pm.

After the first few practices, adjustments may be made in the groups based on ability. Some swimmers may move to an earlier or later practice group. After school closes, beginning on June 17th, weekday morning practices begin.

FOREWARNING: Parking during swim practice and swim meets is tight! Please try to carpool when possible. Overflow parking is in the Umstead Park lot. Please do not park in the bus turn-around across from the pool! Your car may be either ticketed or towed.

This Timely Information & the Team Calendar and Dual Meet Schedule:

Opening Letter 2013

Dear Exchange Pool/Sunset Creek Families,


The summer swim league season is about to start. For those of you new to the Exchange Pool or Sunset Creek we have a phenomenal summer swim team, EXSC, which has experienced many successful years and three championships! This summer we are hoping to see all of last year’s familiar faces and many new faces as well. Don’t be fooled by our success. We are still all about friends, fun and improving our swimming skills. We are very excited to have our home-grown Head Coach, Michaela Henry, returning this year.  Our coaches from last year-Tucker, Sean, Jocelyn, and Hannah-have moved on to other wonderful opportunities. Now, we are in the process of interviewing and hiring Assistant Coaches to help continue our tradition.

The Exchange Pool website (exchangepool.net) has been updated and has a current month-by month calendar of events, swim meets and social activities. Please take the opportunity to read through the EXSC Handbook which is also available online.

Each swimmer needs to fill out a registration form which is available on the website. If you prefer, you can bring them to the Open House on May 19th, or you can mail them to Celeste Cantrell, 124 Waverly Forest Ln, Chapel Hill, NC 27516. No swimmer will be registered until Celeste has received full payment for each swimmer.  In addition, your Exchange Pool membership dues must be paid in full in order to register for swim team.

We will continue to cap our registered swimmers at 200.  Once we have 200 swimmers, we will begin a wait list. Be sure to get your kids registered early because it will be based on a First Come/First Serve basis.  We do offer a 2 week trial period at the beginning of the season with the Drop date of Friday, May 31st for all swimmers. If any swimmers decide to drop from the team, we will contact the swimmer at the top of the wait list to fill that spot.  With the changes we have made, we will need to adhere closely to our swim team participation guidelines, which are listed below:

• In order to swim on swim team swimmers need to show enthusiasm and willingness to be in the water.

• Swimmers must be able to learn in a group environment and swim at least 10 yards unassisted to be placed on the team.  We ask parents to consider private or group lessons for those swimmers who can not swim 10 yards unassisted at the start of the season. Swimmers can join into the team at any point in the season when they meet criteria and if we have a spot open.

• The coaches will be doing swim assessments at Open House and the first week of practice to evaluate swimmers for the criteria above.

• We continue with the recommendation that each swimmer participate in at least 2 swim meets. Swim meets can be noisy and intimidating for some children. It is understandable that some swimmers do not wish to compete. However, we are a team, and we rely on our swimmers to cheer and support their teammates.  We also rely on parents to volunteer!  A swim meet requires a lot of coordination and parent participation to run smoothly so that all of our children enjoy the experience.

One t-shirt will be free to those swimmers registered prior to May 31st. Additional t-shirts for parents and siblings can be ordered prior to May 31st by filling out the order form available at Open House and throughout the 2 week trial period.


We have slightly altered our junior coach requirements. If you have a teenager who is 13 years or older and is interested in junior coaching, please check out the web site for an application. We would love to have them.

We are looking forward to another great season so please check the website and download the calendar, forms, and come join us.

Any question, please feel free to contact me, Celeste Cantrell, here.

Coming up soon:

May 19th:  Swim Team Open House 2-4pm. Register. Meet the Coaches. Swim Assessments.  Apparel fitting.

May 20th:  Afternoon swim practices start.


See you poolside!

Celeste Cantrell, Head Parent Rep

Kelly Denno

Tracy Eldred

Kim Isaacs

Jen MacKinnon

Evelyn Marson

Jeanne Taekman


Registration forms and/or payments:  Celeste Cantrell, 124 Waverly Forest Ln, Chapel Hill, NC 27516

Home Meet Facts to Know PDF Print E-mail
What to remember:
  • For Evening meets: arrive by 3:45 for a 4:00 warm up! This is essential!
  • For Morning meets: arrive by 7:45 for a 8:00am warmup!
  • Please stay in the team area at the meet and stay with your chaperone. If coaches need to find a swimmer they should know where to look for them
  • Conserve your energy. Swimmers shouldn't be playing around at the meet, save it for your race
  • Swimmers should remember to stay in the water until everyone in their heat has finished racing. This is good sportsmanship and is key in Cyclone swimming.
  • Make sure you eat properly and hydrate
  • If you leave early remember to inform at least 2 coaches and your swimmer(s) chaperone. Your swimmer(s) may be in a relay or still have other events to swim.
Shade Tents:  If you have a shade tent please bring it to the pool a day or two before the meet before so we can set it up and keep our kids out of the sun. 
Parent relays:  It has been tradition to have a parent relay alongside the Coaches relay or at least in addition to the Coaches relay at our home meets.  It would be great if we could pull together at least one relay team of 4 Parents to swim at the end of the meet. Bring your swim suit and sign up on the clip board when you arrive. This is a unique opportunity to show your children that you do not just look good in your swim suit. You can swim.
Concessions for the meet. At home swim meets we provide the concessions to sell at the meet. This raises money for our team.  All families are asked to contribute.

Swim Meet Readiness. Please read this notice sheet regarding swim meets. It is so very very important. 

Parking for Swim Meet
-Please park in the Umstead Parking lot and walk through the cut through path. Its magical!
-However for anyone who parks in the Exchange Pool lot, in an effort to maximize the number of cars in the lot, we are allowing only 6 inches of room between cars. Therefore you should skip breakfast to make exiting your car possible. Plan on exiting your car through the sun roof and please pull forward onto the grass as far as you can go or until you encounter obstacles that will no longer allow you to pull forward. Deer, Trees, you get the picture. Expect that you will be blocked in so resign yourself to cheer for our parent and coaches relay to the very end.
-With all this said. We need 2-3 parking attendants for all our home meets. Arrive with your swimmer and then join us in the parking lot to direct the fun! This really is an essential job so please consider helping out. Thank you in advance. 

Armadillo Grill Fun. Its tradition to head over to Armadillo grill in Carrboro for food and beverages after all the meets (not just home meets) so plan accordingly. Please join us. 

Junior Coaching at Exchange PDF Print E-mail

Swim team members who want to learn all about coaching from some of the best swimming coaches around should consider signing up to be a junior coach.  The effort for this job is equal to the rewards.  You must be 14 at the start of the season and be available to assist with coaching at 3 practices per week and 2 swim meets per season. 

Fill out our New 2014 Online Application.  All you have to do is click on submit


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